The Tool Manager in SAP
Do you need to quickly borrow, issue, return, or receive tools, protective equipment, or materials in the SAP system?
Our specialised solution The Tool Manager can help.
The Tool Manager enables fast processing of unplanned material issues and receipts directly within SAP.
The solution allows you to track:
- Stock levels
- Movements (borrowing, returning, relocating)
- Continuous consumption of individually registered items
The application is not tied to any specific type of organisation, so it can be customised to your exact requirements. making it fully customisable to your requirements. It was originally developed to support tool room operations, but it can also be used for managing other types of non‑financial borrowings within a company, for example, a library.
Individual material types can be assigned to classification classes and enriched with attributes that enable highly efficient searching. Images from SAP DMS can also be attached. Standard functionality includes support for multiple language versions.
Solution Benefits and Features
This solution brings order and clarity to the management of stored items. It streamlines the issuing and record‑keeping processes for tools and speeds up daily operations. With immediate insight into item movements and continuous consumption of resources, unnecessary losses can be prevented.
The solution also provides functionality that enables you to request compensation from responsible personnel in cases of negligent damage or loss of items.
Properties
- Real-time overview of tool inventory in the issuing office
- Reports on borrowed tools, stock levels, and borrowing history
- Long‑term and short‑term borrowings (with defined return deadlines)
- Worker cards with a complete overview of borrowings and their status
- Recording of material disposal (scrapping) upon return to the issuing office
- Sending tools for repair (QM module)
- Issuing materials for consumption to a cost centre or order, including accounting documents
- Staff management for tool handover in the issuing office
- Printable outputs: inventory levels, borrowing overview, worker card (customisable by users)
- Adding images to tool records (integration with SAP DMS)
For even greater flexibility, the application can be enhanced with a barcode scanner, giving you mobility throughout the storage area. This is particularly useful when the physical presence of qualified personnel in the warehouse is required.
