STISK – Technical Documentation Print Manager
Many companies are seeking a way to ensure targeted and fast access to technical documentation in paper form while minimising the costs of its acquisition, storage and physical handling. At the same time, it is essential to provide sufficient protection against unwanted information leakage during production.
Standard storage in archives, cabinets, and similar facilities — together with the associated physical handling, including manual registration, copying, stamping, and other activities — represents a highly labour-intensive and time‑consuming process.
The STISK solution we have developed addresses these challenges by introducing structured control over operations such as printing and shredding of technical documentation after it has passed through production. Printing is performed strictly on a need‑based basis directly from the SAP system and is fully logged, ensuring traceability and control.
Solution Components
- Reporting tools
- Tools for batch creation of files in DWF (Design Web Format)
- Tool for batch import into SAP DMS
- Option to view multiple workplaces
- Additional supporting functionalities
Solution Benefits
- Automatic printing triggered by a production order
- Recording of all printouts
- Reducing financial costs by eliminating unnecessary prints
- Reducing the risk of information leakage through the controlled handling of paper documentation
An equally important functionality is that each printout also serves as a carrier of responsibility information for the given documentation. This is achieved by adding a printing stamp with a 2D code (similar to a barcode) directly to the drawing during printing, together with the date/time of printing and the name of the person who initiated the print. Each print job is also recorded in the STISK log.
The 2D code contains a unique identification of the print job, which significantly simplifies the shredding of documentation after it has passed through production. During shredding, the operator scans the 2D code using a scanner/reader, eliminating the need to manually enter identification data into the shredding dialogue.
Solution Architecture
Printing of production order documentation is initiated within STISK at the moment the production order is created. For each material, a valid document must be available; otherwise, the drawing cannot be printed.
In standard production environments, a large volume of printed drawing documentation is typically used. However, because all printouts are recorded in the STISK log, it is possible to manually verify — when closing a production order — that all drawings have been properly shredded.